Purchasing Deadlines

2023/2024 Purchasing Fiscal Year-end Cut-off Dates: 

Effective January 1, 2024, the bid threshold is $114,500. If purchases are close to or exceed this bid threshold, contact Purchasing to determine if the order will require a competitive bid.  If a bid is required, allow 2-4 months for the full formal bid process and Board approval to take place.  

Requisitions must be submitted for approval in Galaxy by 5:00 PM on the cut-off dates indicated below. Please note that all equipment, furniture, and tangible items ordered in the 2023/2024 Fiscal Year must be physically received by June 30, 2024. 

Cut-off Date	Description
January 26, 2024	Any purchases that exceed the bid limit ($114,500)
March 1, 2024	Equipment and Furniture purchases. PR’s must be fully submitted in Galaxy for approval with a current quote approved by the purchasing department.    NOTE: All equipment, furniture and tangible items must be received by June 30, 2024
March 29, 2024	Tangible purchase requisitions (PR’s must be fully submitted in Galaxy for approval). Purchase requisitions received after the deadline will require the approval of the division vice president and the executive cabinet. NOTE: All equipment, furniture and tangible items must be received by June 30, 2024
May 31, 2024	Items purchased with 2023/2024 Open Purchase Orders (POs) Summer Session requisitions (PRs must be fully submitted for approval)
June 30, 2024	All FY 2023/2024 purchases must be received to be charged to the 2023/2024 budget. Any items received after June 30, 2024 will be expensed against the 2024/2025 budget.

For more information contact Purchasing at 951-487-3116 or purchasing@msjc.edu 